Privacy Policy
Last updated: 19 september 2026
1. Introduction
Base Leiria, Lda. (“Base Leiria”, “we”, “us” or “our”) is committed to protecting your privacy and processing your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data protection legislation.
This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us, purchase or use our products and services, participate in our activities and events, or otherwise interact with Base Leiria.
Base Leiria may update this Privacy Policy from time to time in response to changes in applicable legislation or regulatory requirements, for security reasons, or to reflect changes to our services or data processing practices.
Whenever material changes are made, we will inform you through our website or other appropriate means.
2. Who is responsible for processing your personal data?
The entity responsible for processing your personal data is:
Base Leiria, Lda.
Email: info@basecowork.net
Website: www.basecowork.net
If you have any questions regarding the processing of your personal data or this Privacy Policy, you can contact us using the details above.
3. What personal data do we collect?
Depending on how you interact with Base Leiria, we may collect different types of personal data, including:
Full name;
Date of birth;
Email address;
Telephone number;
Address;
Billing address;
Tax Identification Number (NIF);
Information relating to products and services purchased;
Transaction and payment-related information;
Information provided when contacting us or requesting customer support;
Information provided during recruitment processes, including CVs, application forms and other information voluntarily submitted;
Images captured through our video surveillance systems, where applicable.
We only collect personal data that is adequate, relevant and necessary for the purposes for which it is processed.
4. How do we use your personal data?
Base Leiria processes your personal data for the following purposes:
a) Marketing
Where permitted by applicable law and, where required, based on your consent, we may use your contact details to communicate with you about:
Activities, services and products that may be relevant to you;
Newsletters regarding Base Leiria activities;
Offers and discounts;
New products or services;
Events and activities organised by Base Leiria.
You may opt out of receiving marketing communications at any time by using the unsubscribe option included in the relevant communication or by contacting us at info@basecowork.net.
b) Communication and customer support
We may use your personal data to:
Respond to your enquiries and requests;
Communicate with you about our products and services;
Provide customer support;
Manage and follow up on customer requests;
Monitor and improve the quality of our services.
c) Products and services
We process your personal data where necessary to provide products and services and fulfil contracts with you.
This may include:
Processing and managing orders;
Processing and tracking payments;
Managing customer accounts;
Providing customer support;
Contacting you regarding an order or service;
Managing requests relating to products or services;
Investigating suspected misuse or fraudulent activity.
Where you initiate a purchase or order but do not complete it, we may contact you where this is permitted by applicable law.
Personal data necessary for the fulfilment of a contract or service is required for us to provide that product or service. If you do not provide the necessary information, we may not be able to fulfil the relevant contract or request.
d) Video surveillance
Where video surveillance systems are used, images may be collected for the purpose of protecting people and property, preventing and investigating unlawful acts, and ensuring security.
Video surveillance footage is stored securely and access is restricted to authorised persons.
Unless a longer retention period is required by law or is necessary in connection with an ongoing judicial or criminal proceeding, footage is retained for a maximum period of 30 days.
e) Recruitment
During recruitment and selection processes, Base Leiria may collect and process personal data provided by applicants, including:
Name;
Contact details;
Date of birth and other relevant personal information;
CV and application forms;
Education and qualifications;
Professional experience;
Other information voluntarily submitted by the applicant.
This information is used to assess applications, manage recruitment processes and contact candidates in relation to employment opportunities.
Recruitment data will generally be retained for a maximum period of one year from the closure of the relevant recruitment process, unless a different retention period is required or permitted by applicable law.
5. Legal basis for processing
Depending on the circumstances, Base Leiria processes your personal data on one or more of the following legal bases under the GDPR:
Performance of a contract, where processing is necessary to provide products or services requested by you;
Compliance with a legal obligation, where processing is necessary to comply with applicable legislation;
Legitimate interests, where processing is necessary for our legitimate business interests and these interests do not override your fundamental rights and freedoms;
Consent, where you have provided consent for a specific processing purpose, such as certain marketing communications.
Where processing is based on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
6. Who may receive your personal data?
Base Leiria may use external service providers to support the provision of our products and services.
These may include providers of:
Delivery and logistics services;
Accounting and tax services;
Payment and financial services;
IT and technical services;
Website and hosting services;
Other professional or administrative services.
Where these third parties process personal data on our behalf, access will be limited to the information necessary to perform their contracted services, and appropriate contractual and organisational measures will be implemented to protect your personal data.
Base Leiria may also disclose personal data where required by law, regulation or court order, or where disclosure is necessary to establish, exercise or defend legal claims or to investigate suspected unlawful activity.
7. International transfers
Base Leiria does not intentionally transfer your personal data to countries outside the European Union or European Economic Area, except where such transfer is necessary and permitted under applicable data protection legislation.
Where an international transfer is required, Base Leiria will ensure that appropriate safeguards are in place in accordance with the GDPR.
8. How do we protect your personal data?
Base Leiria stores personal data in a secure environment and implements appropriate technical, electronic and organisational measures designed to protect it against:
Unauthorised access;
Unauthorised use or disclosure;
Loss or destruction;
Accidental or unlawful alteration;
Other forms of unlawful processing.
Access to personal data is restricted to authorised persons who require access for legitimate business purposes.
We regularly review our data collection, storage and processing practices to ensure that we only collect, store and process personal data that is necessary for the purposes described in this Privacy Policy.
While we take appropriate measures to protect your personal data, no transmission or storage system over the Internet can be guaranteed to be completely secure.
9. Accuracy of your personal data
We take reasonable measures to ensure that the personal data we hold is accurate, complete and up to date.
You are responsible for providing accurate information and for informing us of any changes to your personal data.
If you believe that any personal data we hold about you is inaccurate or incomplete, you may contact us at info@basecowork.net and request that it be corrected.
10. How long do we retain your personal data?
Base Leiria retains personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, or establish, exercise or defend legal claims.
The applicable retention period depends on the purpose for which the information was collected.
In particular:
a) Products and services:
Personal data relating to purchases and services will generally be retained for the duration of the commercial relationship, including any applicable period for claims, without prejudice to legal obligations requiring longer retention.
b) Enquiries and communications:
Personal data provided when contacting us will be retained for as long as necessary to respond to and manage the relevant request.
c) Customer accounts:
Where a customer account is created, personal data will be retained until the account is deleted or for a maximum period of two years of inactivity, subject to applicable legal obligations.
d) Marketing:
Personal data used for direct marketing will be retained until you unsubscribe, withdraw your consent or request its deletion, unless another legal basis permits or requires continued retention.
e) Video surveillance:
Images captured by our video surveillance systems will generally be retained for a maximum period of 30 days, unless a longer period is legally justified.
f) Recruitment:
Personal data collected during recruitment processes will generally be retained for a maximum period of one year following the closure of the relevant recruitment process.
g) Legal and regulatory obligations:
Certain personal data may be retained for the period required by applicable law.
h) Legal or administrative proceedings:
Where there is an ongoing judicial or administrative proceeding, relevant personal data may be retained for the duration of the proceeding and for the period necessary to establish, exercise or defend our rights.
Once the applicable retention period has expired, personal data will be securely deleted or otherwise disposed of in accordance with applicable law.
11. What are your rights?
In accordance with applicable data protection legislation, you may have the following rights regarding your personal data:
a) Right to be informed
You have the right to receive clear and transparent information about how and why your personal data is processed. This Privacy Policy is intended to provide that information.
b) Right of access
You may request access to the personal data we hold about you and information about how it is being processed.
c) Right to rectification
You may request that inaccurate, incomplete or outdated personal data be corrected.
d) Right to erasure
You may request the deletion of your personal data in certain circumstances. This right is not absolute and may be subject to legal obligations or legitimate grounds for retaining the data.
e) Right to object
You may object to certain processing activities, including processing for direct marketing purposes. You may opt out of marketing communications at any time.
f) Right to withdraw consent
Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
g) Right to data portability
Where applicable, you may request to receive your personal data in a structured, commonly used and machine-readable format or request its transmission to another data controller.
h) Right to restriction of processing
You may request restriction of the processing of your personal data in certain circumstances.
i) Rights relating to automated decision-making
Where applicable, you may have rights relating to automated decision-making and profiling under the GDPR.
12. How can you exercise your rights?
To exercise any of your rights or ask questions regarding the processing of your personal data, you may contact Base Leiria at:
Email: info@basecowork.net
We may request additional information where necessary to verify your identity before processing certain requests.
13. Right to lodge a complaint with the CNPD
If you believe that your personal data is being processed in violation of applicable data protection legislation, you have the right to lodge a complaint with the Portuguese supervisory authority:
Comissão Nacional de Proteção de Dados (CNPD)
We encourage you to contact us first so that we can try to resolve your concern directly, but this does not affect your right to lodge a complaint with the CNPD.
14. Children and minors
Base Leiria does not intentionally collect personal data from individuals under the age of 18 unless this is necessary for a specific service or activity and there is an appropriate legal basis for doing so.
If we become aware that personal data has been collected from a minor without an appropriate legal basis, we will take reasonable steps to delete that information, unless we are legally required to retain it.
15. Public platforms and social media
If you voluntarily disclose personal information through publicly accessible platforms, including Facebook, Instagram, LinkedIn or other social media platforms, that information may be accessible to third parties.
Base Leiria is not responsible for the way third parties use information that you choose to make publicly available.
We recommend that you review the privacy settings of the relevant platforms and carefully consider what personal information you choose to disclose publicly.
16. Links to other websites
Our website may contain links to third-party websites that are not owned or controlled by Base Leiria.
Base Leiria is not responsible for the privacy practices, content or security of those websites. We recommend that you read the privacy policy of any third-party website before providing personal data.
17. Changes to this Privacy Policy
Base Leiria may update this Privacy Policy from time to time to reflect changes in legislation, regulatory requirements, our services or our data processing practices.
The most recent version will always be made available on our website.
Last updated: 19 september 2026
18. Contact us
If you have any questions about this Privacy Policy, our processing of your personal data, or the exercise of your rights, please contact us:
Base Leiria, Lda.
Email: info@basecowork.net
Website: www.basecowork.net
